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Information We Collect
TeamKitX collects the following information to provide our sports equipment management services:
- Account Information: Email address, name, and team affiliations
- Team Data: Team names, member rosters, equipment records, and assignment information
- Equipment Data: Item details, photos, condition records, and location tracking
- Usage Data: App interactions, feature usage, and performance metrics
- Device Information: Device type, operating system, and app version
- Photo Data: Equipment photos uploaded for documentation purposes
How We Use Your Information
We use your information to:
- Provide and maintain our equipment management services
- Track equipment inventory, assignments, and returns
- Enable team coordination and equipment distribution
- Process damage charges and late return fees
- Improve app performance and user experience
- Send important service notifications and alerts
- Provide customer support
- Ensure platform security and prevent fraud
Information Sharing
We do not sell, trade, or rent your personal information. We may share information in these limited circumstances:
- With your team members as part of normal app functionality
- With service providers who help us operate the app (Firebase, cloud storage)
- With TeamWalletX when integration is enabled (for automated penalty creation)
- When required by law or to protect our rights and safety
- In connection with a business transfer or acquisition
All third-party services are bound by strict confidentiality agreements.
Data Storage and Security
Your data is stored securely using industry-standard encryption:
- Data encrypted in transit and at rest
- Stored on Google Firebase servers with enterprise-grade security
- Equipment photos stored in secure cloud storage with access controls
- Regular security audits and monitoring
- Access controls and authentication required for all operations
- Automatic data backups for reliability
Photo Data and Privacy
Equipment photos are used solely for documentation and condition tracking:
- Photos are visible only to your team members
- No facial recognition or identification technology is used
- Photos can be deleted at any time
- Stored securely with restricted access
- Not used for marketing or shared with third parties
Your Rights and Choices
You have the following rights regarding your personal data:
- Access: Request a copy of your personal data
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your account and data
- Portability: Export your data in a standard format
- Opt-out: Unsubscribe from non-essential communications
To exercise these rights, contact us at privacy@teamkitx.com
TeamWalletX Integration
When you enable TeamWalletX integration:
- Member data is synchronized between both apps
- Damage and late return charges can create penalties in TeamWalletX
- You can disconnect integration at any time
- Both apps maintain separate privacy controls
- Data sharing is limited to necessary information only
Data Retention
We retain your data as follows:
- Active account data: Retained while your account is active
- Equipment history: Retained for accountability and audit purposes
- Photos: Retained until manually deleted or account closure
- Deleted accounts: Data removed within 30 days of deletion request
- Legal requirements: Some data may be retained longer for compliance
Children's Privacy
TeamKitX is designed for teams and may be used by minors under supervision:
- We do not knowingly collect data from children under 13 without parental consent
- Team administrators must ensure appropriate consents are obtained
- Parents can request access to or deletion of their child's data
- Enhanced privacy protections apply to minor users
Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes through:
- In-app notifications
- Email notifications to registered users
- Updates posted on our website
Continued use of the app after changes constitutes acceptance of the updated policy.